Article I. Name of the Society
Section 1. The name of the society shall be the Lebanon Historical Society.
Article II. Purpose of the Society
Section 1. The object of the organization shall be acquiring and communicating knowledge of local history and preserving such books, papers, and articles as may illustrate the history of the City of Lebanon.
Section 2. It shall be a non-profit organization.
Article III. Membership and Dues
Section 1. Any person interested in the history of Lebanon who applies for membership in any classification of membership and who tenders the necessary dues shall hereby become a member and shall be eligible to vote.
Section 2. All dues for all categories of members will be reviewed annually by the Board of the Lebanon Historical Society.
Section 3. Life memberships are available for $150.00.
Section 4. Honorary member. Any name proposed for honorary membership shall be presented through the Board of Directors, such membership to be given only for outstanding contribution to preservation of the history of Lebanon.
Section 5. Annual dues shall be payable at the annual meeting in November, and members in arrears shall have two notices sent to them and after six months shall be dropped from membership.
Article IV. Donations
Section 1. By vote of a majority of members present and voting, donations from funds of the society may be made for purposes pertaining to the history of Lebanon.
Article V. Officers of the Society
Section 1. The officers shall be a President, a Vice-president, a Secretary, a Treasurer, and a Curator elected annually and seven (7) Directors, two of whom shall be elected each year for a term of three years, with the retiring president serving as the seventh Director. In addition, the Society shall elect a Delegate to the Soldiers Memorial Building Advisory Board (SMB), who shall have a two-year term.
Section 2. Any vacancy on the board of directors shall be filled by appointment by the president for the remainder of the term.
Section 3. The officers of the Society shall be ex-officio members of the board.
Section 4. The board of directors shall elect its chair from the seven directors.
Article VI. Meetings
Section 1. Regular meetings of the Society shall be held on the third Monday of the month except December.
Section 2. Special meetings may be called by the president.
Section 3. The board of directors shall meet as called by the chair of the board.
Section 4. Nine (9) active members of the society shall constitute a quorum at meetings of the Society.
Section 5. The annual meeting of the Society shall be held in the month of November. Annual reports of the officers shall be given at this meeting and the election of officers for the ensuing year held.
Article VII. Duties of Officers and Directors
Section 1. The president shall have executive supervision over the activities of the Society within the scope provided by these by-laws. He shall preside at meetings of the Society. He shall report annually on the activities of the Society. He shall appoint the members of committees and delegates not otherwise provided for.
Section 2. The vice-president shall assume the duties of the president in the event of the absence, incapacity, or resignation of the president.
Section 3. The secretary shall keep the minutes of the meetings of the society and of the board of directors, render an annual report, receive and answer all correspondence, write such communications as are directed by the society, and be in charge of publicity.
Section 4. The treasurer shall be responsible for the safekeeping of society funds, for the payment of all bills, for maintaining adequate financial records, and shall deposit monies received with a reliable banking company in the name of The Lebanon Historical Society. The treasurer shall receive dues, render an annual report based on the calendar year, and shall maintain a list of members.
Section 5. The curator’s primary role is to manage and supervise work on the collection, specifically and most importantly by making decisions about acquisition and de-acquisition of material in the collection and their conservation. The curator should also manage permissions and licenses to publish copies or photos of objects and manuscripts in the collection, manage loans to and from other organizations, and supervise installation of exhibitions containing any Society materials, as called for. The curator should manage work with the collections and should handle, supervise, or deputize assistants and members of the Society whenever necessary to deal with correspondence, acquisitions, documentation, and repairs, conservation, or reconstruction tasks. When extremely valuable or rare items in the collection are involved, the curator will raise acquisition and management issues directly with the Board or the general membership of the Society as determined most appropriate by the President.
Section 6. The board of directors shall have the power to initiate and conduct affairs of the society and shall have general supervision over it. The board of directors shall decide questions of policy that, for any reason, cannot be acted upon at a meeting of the society, and perform such other functions as designated in the by-laws or otherwise assigned to it. At any meeting of the board of directors, five (5) members shall constitute a quorum. If called for, the board of directors, through the chairman, shall render an annual report at each annual meeting.
Section 7. The Delegate to the Soldiers Memorial Building Advisory Board shall serve as a liaison from the Society whose role is to preserve the interests of the Society. The Delegate shall work with the Curator to monitor the Society’s collection on loan to the SMB. The position also requires the Delegate to file paperwork required by the City of Lebanon.
Article VIII. Committees
Section 1. The society may have the following standing committees:
(1) Membership Committee — responsible for recruitment of new members.
(2) Program Committee — responsible for arranging suitable programs.
(3) Nominating Committee — responsible for making nominations for officers and members of the board of directors, and a delegate to the Soldiers Memorial Building Advisory Board; a minimum of three members is required for this committee.
(4) Publications Committee — responsible for all sales and promotion of books and other Society publications.
(5) Museum Committee
(6) Cemetery Committee
(7) Tech Committee
(8) Resource Maintenance Committee
Section 2. The president shall appoint members of the standing committees.
Section 3. Other committees, standing or special, may be appointed by the president as directed by the society or board of directors.
Article IX. Parliamentary Authority
Section 1. The rules contained in Robert’s Rules of Order shall govern the proceedings of the society except in such cases as are governed by the constitution or by-laws.
Article X. Amendment to By-Laws
Section 1. These by-laws may be amended at any regular or adjourned meeting by a two-thirds vote of those voting, provided notice was given at the previous regular meeting, and forewarned agenda notice.
Article XI. Dissolution
Section 1. In the event the society is dissolved, its assets shall be distributed for one or more of the exempt purposes specified in section 501(c)3 of the Internal Revenue Code of 1954, as from time to time amended. In the event the society is dissolved, no director or member shall receive or benefit from any of the society’s assets.
Article XII. Conflict of interest
Any possible conflict of interest on the part of any officer, member of the board, or employee of the society shall be disclosed in writing to the Board and made a matter of record. This shall be done annually as well as at any time when a potential conflict of interest involves a specific issue before the Board. Where a transaction involving an officer or Board member exceeds five hundred dollars ($500), but is less than five thousand dollars ($5000), a two-thirds vote of the disinterested Board members is required. Where the transaction involved exceeds five thousand dollars ($5000), in a fiscal year, a two-thirds vote of the disinterested Board members as well as publication in the local newspaper is required.
Revised, updated, and approved by the membership, April 16, 2012